For residential property managers
The system of record for the homes you manage.
A shared home profile per property — so vendors, maintenance history, and owner-ready reporting live in one place, not across inboxes and spreadsheets.
—
homes under management across pilot firms.
The Thesis
Your firm's institutional memory shouldn't live in one manager's inbox.
Residential property managers run on relationships and recall. The senior manager knows the owner's HVAC vendor, the appliance brands in unit 4B, the contractor who finally got the irrigation right. When that manager leaves, half of what makes the firm valuable walks out with them. Home Folio is the system of record property managers have been quietly hand-rolling in spreadsheets for years. A per-property profile with every system, vendor, service history, and decision documented in the same place. Your team can be brought up to speed in an hour, not a year. Your owners get the same level of care no matter who's on duty.
“The institutional memory of a great property management firm is its actual asset.”
What we do
What we do for property managers.
01
Per-property documentation at scale.
A complete profile per residence — every appliance, system, finish, warranty, and document in one structured place your team can read in seconds. Works for a single property or a portfolio of thousands.
02
Vendor and service-provider coordination.
The vendor your firm already trusts for each system, attached to that system, with contact, history, and notes. Your team stops re-discovering the same plumber every twelve months.
03
Maintenance scheduling and history.
A timestamped record of every service visit, decision, and follow-up — plus model-specific reminders so nothing falls through the cracks. Audit-ready when the owner asks, defensible when something goes wrong.
04
Owner reporting.
Quarterly and on-demand reports generated from the live record instead of reconstructed from notes. The owner sees a property that's actually being managed.
05
White-label option.
Your firm's brand on the owner-facing experience, so the technology disappears and the relationship stays yours.
Pilot management firm
5.1 hrs
saved per manager per week on vendor lookups and history reconstruction.
“Onboarding a new manager used to take six months. The folio shortened it to about three weeks.”
How integration works
How integration works.
01
Property onboarding.
A guided intake your team can run on a tablet at the residence, with bulk import options for firms onboarding portfolios at scale.
02
Vendor integration.
Your existing vendor network imported and attached to the systems they service, with light tooling for vendor-side updates.
03
Ongoing management workflows.
A daily working surface for your team and a clean owner-facing view, sharing the same underlying record.
04
Owner reporting setup.
Configure the cadence, scope, and branding of owner reports once; the system generates them from the live record from then on.
Who we work with
Additional partnerships in scoping.
Cole Whitaker
Partnerships, Property Management
Direct line
Talk to Cole, directly.
No forms, no routing. A real conversation about whether Home Folio fits how you work.